What’s New

This page summarizes recent updates to Gilly, including new features and improvements that make permitting, review, and reporting easier for everyone involved.

Version 12.11 1.10.2025

Enhanced Map & Permit Viewer Experience

We’ve made several updates to make the map easier to use and more informative.

  • Grouped pins: Permits in the same location are now grouped together for better visibility on the map.

  • Smoother interaction: Click and navigate through permit cards more easily.

  • Media gallery: View project files directly within the permit details panel.

  • One-click PDF download: Download the permit PDF with a single click.

  • Instant filters: Filters now apply immediately — no need to click an “Apply” button.

  • Clearer controls: “Clear filters” and “Close” buttons are easier to find and use.

  • Expanded stream filter: The stream filter now shows all Montana streams, including “Unknown” and custom stream names.

Release Notes Version 12.1 - 11.10.2025

Version 10.0.0 10.29.2025

Upload PDFs to Fill Historical Permits

We’ve made it easier to load historical permits into Gilly.

Admins can now upload a PDF of a historical permit, and Gilly will automatically scan the
document and extract the information into the electronic form.

Just review the extracted data, make any necessary edits, and submit the form — no need to
retype everything manually.
‍
🔍 This is the first version of the PDF upload feature, and we’re already working on improvements.

We’d love to hear your feedback, your input helps us make Gilly better.

Release Notes Version 10.0.0-10.29.2025

Version 11.0.0 10.15.2025

Inspector Role (LIMITED FEATURE)

We’re excited to introduce a new Inspector Role. This feature is designed to streamline the inspection process by giving inspectors their own dedicated tools and workflows.

From the Admin role:

  • Assign inspections directly to specific inspectors

  • See who is assigned to each inspection from the Permits Dashboard

From the Inspector role:

  • Create and manage their own accounts

  • Access a personalized dashboard listing all inspections assigned to them

  • Complete inspections directly from their account — online or offline

📣 We want your input!
This feature is currently in limited release, and we’d love to hear what you think.

Release Notes Version 11.0.0 - 10.15.2025

Version 8.2.0 7.31.2025

New Login & Create Account Experience

The login and create account pages have been redesigned to provide a smoother and more user-friendly experience. Improvements have been made to help you sign in or create an account more easily, with fewer steps and a cleaner interface.

Permit Application Form Optimized for Mobile

The permit application form has been optimized for mobile devices. It can now be completed more easily from your phone or tablet, ensuring a seamless experience whether you’re in the office or on the go.

Release Notes Version 8.2.0 7.31.2025

Version 8.0.0 7.28.2025

Emergency Permit Form Now Available for Applicants

A new Emergency Permit Form is now available on Gilly to help applicants comply with the 310 Law during urgent situations. This dedicated form allows individuals to report emergency actions taken to protect life, property, or crops, and submit the required information within 15 days.

Once submitted, applicants receive a confirmation, offering peace of mind that their report has been received and is being reviewed by the appropriate Conservation District.

Emergency Form Management for Admins

Admin users now have access to a dedicated dashboard for managing emergency submissions. Each form includes the applicant’s justification and details of the emergency action taken.

These submissions automatically initiate a workflow that guides admins through the inspection and review process, allowing them to log inspection results and determine whether the action was appropriate, needs changes, or must be reversed.

Release Notes  Version 8.0.0 7.28.2025

Version 6.0.0 - 05.21.2025

Improved Complaint Form

The Complaint Form has been redesigned to offer a smoother and more intuitive experience. It now features a step-by-step structure that guides users through the process, along with improved options for identifying the location of the activity — either from attached files or the device’s location.

The form is fully optimized for mobile use, and once the location is set, the corresponding Conservation District is automatically selected to simplify submission.

Version 5.10 03.19.2025

Updated 2025 Application Form

The Gilly application form has been updated to the 2025 version, offering a clearer and more organized experience. Personal information is now better structured for easier input, and the generated PDF is more evenly distributed for improved readability.

To make things even simpler, instructions are now provided in a separate file, and refined character limits ensure more accurate data entry throughout the form.

Release Notes  Version 8.0.0 7.28.2025

Version 5.9 2.25.2025

Dashboard for Applicants

The Gilly applicant dashboard has been redesigned with a fresh new look and improved mobile-friendly features. Applicants can now easily filter, sort, and search through a table displaying all their past applications.

Additionally, the “In Progress” tab now includes every application still under review, providing a clearer overview of ongoing processes.

Improved Attachments View

Managing attachments just got easier. Users can now preview uploaded files directly within Gilly, making it more convenient to review documents before submitting an application.

Even better, video files can be played directly on the platform, allowing users to confirm their files are correct before submission and making the process more seamless and user-friendly.

Release Notes  Version 5.9 2.25.2025

Version 5.8 11.29.2024

Agency Users

We have created a new role for agencies on the Gilly platform, designed to enhance collaboration and transparency. Agency users, such as the DNRC, can now view and download permits and inspection reports from all Conservationation Districts, as well as explore the full permits map.

This role provides agencies with streamlined access to critical information, making it easier to stay informed about the permit review process and support conservation efforts.

Release Notes  Version 5.8 11.29.2024

Version 5.7 11.29.2024

Complaints Submission for Montanans

Gilly now includes a dedicated feature for Montanans to submit complaints about natural streambed and land preservation issues. This new form allows Montanans to mark complaint locations directly on the map and attach photos and videos for more detailed reports.

Once submitted, the form is automatically sent to the appropriate Conservation District for review, helping streamline the reporting process and promote environmental stewardship.

Complaint Management for Conservation Districts

Each Conservation District with an account now has a specialized complaint dashboard in Gilly to manage incoming submissions. With this new tool, districts can review submitted complaints, document inspection information, and classify each case based on its resolution needs.

Complaints can be marked as either “Action Required” or “No Action Required,” providing a clear status for efficient follow-up and management.

Enhanced User Experience

We’ve improved the look and feel of form headers, making it a better experience to submit joint permit applications through the platform.

Release Notes  Version 5.7 11.29.2024

Think of Gilly as your digital assistant for the permitting process — it helps applicants save time, reduce confusion, and avoid costly mistakes. Conservation Districts get fewer incomplete applications, faster reviews, and a cleaner digital trail.

  • APPLY ONLINE

    Speed up the permitting process and submit documents in one secure place.

  • SAVE TIME

    Save time by centralizing the permit application and reviewal process.

  • ORGANIZE

    Keep your permit info in one place, save and print permit pdfs

  • STAY CONNECTED

    Communicate directly with your CD through Gilly